Who we are

FORMery is a trading brand of Ember & Pulse Group Ltd, registered in England and Wales, company number [company number], registered office [registered address]. For data protection purposes the controller is [controller name], contactable at [privacy email].

ICO registration number: [ICO reference, if applicable].

What we collect

• When you book a session: name, contact details, payment information and any health or movement information you share with us. Bookings are processed through Trafft; see “Who we share it with” below.
• When you make a corporate enquiry: your name, role, contact details, organisation and what you tell us about your objectives.
• When you apply to the Collective: name, contact details, location, qualifications, insurance status, DBS status, experience, availability and anything else you include.
• When you join a mailing list or waitlist: name, email and any preferences you give us.
• When you use the site: [analytics and cookie detail, matched to what is actually deployed].

Health information

[Complete this section carefully.] Where we ask about injuries, conditions, pregnancy or other health matters in order to deliver movement safely, that is special-category data. Describe the lawful basis and Article 9 condition relied on, how it is stored, who can see it, and how long it is kept.

Why we use it, and our lawful basis

• To deliver sessions and programmes you’ve asked for: [contract].
• To respond to enquiries: [legitimate interests / steps prior to a contract].
• To match Collective practitioners to opportunities: [legitimate interests].
• To send marketing emails: [consent], withdrawable at any time.
• To keep proper business records: [legal obligation].

Who we share it with

[List every processor actually in use, with a link to their privacy policy and their location.] This is likely to include the booking platform (Trafft), your email and marketing platform, form handling, website hosting, analytics and payment processing.

Where FORMery designs a programme delivered by a Collective practitioner, we share only what that practitioner needs to deliver safely. [Describe the arrangement and the contractual terms in place.]

How long we keep it

[Set a retention period for each category: client records, enquiry records, Collective applications, mailing list subscriptions.]

Your rights

You have the right to access your data, correct it, ask us to delete it, restrict or object to how we use it, and to data portability. Where we rely on consent you can withdraw it at any time. Contact [privacy email] and we’ll respond within one month.

If you’re unhappy with how we’ve handled your data you can complain to the Information Commissioner’s Office at ico.org.uk.

Cookies

[Complete once analytics and any embedded tools are finalised. Note that the Trafft booking embed and any analytics or marketing tags may set cookies, and that a consent mechanism will be needed if non-essential cookies are used.]

Changes

We’ll update this notice when what we do changes. Last updated: [date].